How PM3, Our Award-Winning PPM Tool for Local Authorities, Delivers Tangible Benefits

Local Authorities across the UK face increasing financial pressures, requiring them to do more with less while delivering critical public services.

Whether managing large-scale transformation programmes, capital projects, or digital initiatives, the need for efficient, cost-effective project and portfolio management has never been greater.

This is where PM3, BestOutcome’s award-winning PPM tool for Local Authorities, makes a real impact, delivering tangible savings through better visibility, resource optimisation, and risk reduction.

Cutting the Cost of Manual Reporting and Administration

Many Local Authorities still rely on spreadsheets, disconnected systems, and time-consuming manual reporting to track project progress. This not only increases administrative overheads but also leads to errors, inefficiencies, and poor decision-making.

PM3 automates project tracking and reporting, providing:

• Real-time dashboards that eliminate the need for manual updates.
• Automated RAG status tracking, ensuring clear visibility of project health.
• Customisable reports exported instantly in Excel, PDF, and Power BI, saving hours of admin time.

By reducing manual effort, PM3 allows project teams to focus on delivering services rather than managing spreadsheets, driving significant cost savings.

Smarter Resource Management – Getting More from Every Budget

With tight budgets and stretched workforces, optimising resource allocation is critical. Many councils struggle with resource visibility, leading to over-allocation, bottlenecks, and inefficiencies.

PM3’s resource management tools help Local Authorities plan, allocate, and forecast workloads effectively:

• Visual resource allocation dashboards provide instant clarity on workload distribution.
• Availability forecasting ensures that resources are not overcommitted.
• Capacity tracking based on management commitments eliminates the need for timesheets.

This ensures that staff, contractors, and budgets are used efficiently, maximising the value of every investment.

A PPM Tool for Local Authorities That Proactively Managing Risks and Dependencies

Local Authorities oversee complex, interconnected projects, where delays or unexpected risks can lead to budget overruns and wasted resources. Without a structured risk management approach, councils face costly surprises.

As a specially tailored PPM Tool for local authorities, PM3 provides:

• RAIDD (Risks, Assumptions, Issues, Dependencies, and Decisions) tracking, ensuring risks are logged and mitigated.
• Automated alerts to flag recurring risks across projects.
• Integration with RAID logs and governance reporting, improving transparency.

With proactive risk management, Local Authorities reduce costly project failures, avoiding unnecessary expenses.

Standardised Governance and Compliance – Avoiding Costly Errors

Many Local Authorities struggle with inconsistent project governance, leading to delays, misaligned priorities, and compliance risks. PM3 enforces standardised workflows to improve governance, ensuring every project follows best practices.

• Configurable approval workflows streamline decision-making and ensure compliance.
• Governance templates eliminate inconsistencies in project initiation and reporting.
• Audit-ready reporting ensures full transparency and accountability.

By reducing governance complexity and ensuring compliance with internal policies, PM3 helps councils avoid costly errors and inefficiencies.

Aligning Projects with Organisational Goals & Cost Savings Initiatives

One of the biggest challenges Local Authorities faces is ensuring that projects align with strategic objectives and deliver measurable benefits. PM3 provides:

• Benefits tracking and outcome measurement tools, ensuring every project delivers value.
• Alignment with corporate strategies, helping councils prioritise the most impactful initiatives.
• Financial performance tracking, ensuring budgets are effectively managed.

By ensuring projects focus on real value and efficiency, PM3 prevents councils from investing in low-impact or non-strategic projects, driving further savings.

Secure, Scalable, and Cost-Effective Technology

Security is a key concern for Local Authorities handling sensitive citizen and financial data. PM3 offers enterprise-grade security, ensuring data protection and compliance:

• ISO27001 & Cyber Essentials Plus certified – ensuring information security best practices.
• Hosted in Microsoft Azure – benefiting from encryption, disaster recovery, and business continuity.
• Multi-Factor Authentication & Single Sign-On – reducing security risks while simplifying access.

With scalability built in, PM3 grows with your organisation, providing a cost-effective long-term investment that supports both small councils and large city authorities.

Real Savings, Real Impact – The PM3 Difference

PM3 is more than a PPM tool for local authorities — it’s a strategic enabler that helps Local Authorities work smarter, optimise resources, reduce risk, and deliver better services within budget. By eliminating inefficiencies, reducing administrative costs, and improving project success rates, PM3 ensures that every pound spent is a pound well-invested.

Want to see how PM3 can transform your project delivery and deliver real savings? Contact us today for a free demo and discover how we can help your council achieve more with less.