BestOutcome know that in the constantly evolving construction landscape, you need a capable and scalable solution that can support your change management and transformation projects.

PM3 is an out of the box ready and fully customisable, project and portfolio (PPM) solution that is the one source of the truth for your project management office (PMO) in delivering IT and change projects within construction. With PM3, your project and programme managers can focus on project delivery instead of report writing as PM3 automates all project, programme and portfolio reporting.

Key Benefits

Customisable Reports and Dashboards

• Tailored Reports for Stakeholders: PM3 allows users to create customised reports that can be tailored to the specific needs of different stakeholders, such as executives, project managers, or team leads. Users can select which project metrics, KPIs, or financial data to include, ensuring that the information presented is relevant to the audience. This flexibility helps in delivering concise, targeted insights that enhance decision-making and stakeholder engagement, ultimately improving project delivery.

• Dynamic and Custom Dashboards: PM3 provides dynamic dashboards that can be fully customized to display key project and portfolio metrics in real-time. Users can configure the layout, choose specific visualisations (such as charts, graphs, or tables), and focus on the data most relevant to their roles. This ability to create personalised views ensures that each user can monitor the metrics most critical to their responsibilities, improving efficiency and oversight.

Integration with BI Tools

• Data Export for Advanced Analytics: Custom visualizations that go beyond the standard reports available in PM3. By leveraging BI tools, PMOs can combine PM3 data with other datasets for deeper insights into project performance, resource utilization, and strategic alignment.

• Tailored Reporting: With integration into BI tools, PMOs can create dynamic, real- time dashboards that present project and portfolio data from PM3 in a more tailored format. This allows teams to generate interactive reports that are customisable to specific stakeholder needs, making it easier to track key metrics like project progress, benefits realization, risks, and resource allocation. The integration ensures decision-makers have a single, consolidated view of all project-related data, enhancing data-driven decision-making.

Agile and Waterfall

• Hybrid Project Management: PM3 is designed to handle hybrid environments where both Agile and Waterfall projects coexist. It allows PMOs to manage Agile projects (with iterative sprints, backlog tracking, and burndown charts) alongside traditional Waterfall projects (with Gantt charts, milestones, and sequential phases). This flexibility enables PMOs to oversee portfolios that include a mix of methodologies, ensuring consistency in reporting, resource allocation, and risk management across both project types.

• Custom Reporting for Each Methodology: PM3 offers customisable reporting and dashboards that align with the specific metrics of Agile and Waterfall projects. For Agile, it tracks sprint progress, velocity, and user stories, while for Waterfall, it focuses on timelines, dependencies, and phase completion. By catering to the distinct reporting needs of both methodologies, PM3 ensures that stakeholders have visibility into project health and project delivery, regardless of the approach used. This supports better governance and alignment with organisational goals across both Agile and Waterfall frameworks

Gantt and Kanban

• Integrated Project Visualisation: PM3 offers versatile project visualization tools, including Gantt charts and Kanban boards. For projects managed using traditional Waterfall methodologies, PM3 provides detailed Gantt charts that display project timelines, dependencies, and milestones, allowing for clear, sequential project planning and tracking. For Agile projects, PM3 includes Kanban boards that visualise work in progress, manage task flow, and facilitate iterative development. This integration ensures that PMOs can effectively manage projects using either methodology, or a combination of both, within a single platform.

• Customisable Workflow Management: PM3 supports customisable workflows for both Gantt and Kanban approaches. Users can tailor Gantt charts to reflect project phases, deadlines, and dependencies specific to their needs, while Kanban boards can be configured with columns, swimlanes, and task cards to fit Agile processes. This flexibility allows teams to adapt PM3 to their preferred project management style, enhancing their ability to manage and monitor projects according to their specific requirements and methodologies.

Resource Management

• Resource Allocation and Capacity Planning: PM3 enables PMOs to efficiently allocate resources across projects by providing a clear view of resource availability and demand. It helps track team members’ workloads, ensuring that resources are not over-allocated or underutilized. PM3’s capacity planning tools allow PMOs to forecast future resource needs based on project timelines, helping prevent bottlenecks and ensuring that the right skills are available at the right time for successful project delivery.

• Skills and Role-Based Assignment: PM3 supports assigning resources based on skills, roles, or expertise, ensuring that the most qualified individuals are assigned to the appropriate tasks or projects. This role-based assignment functionality allows for better alignment between project needs and resource capabilities, improving overall project efficiency and reducing delays caused by mismatched skills or staffing issues.

Benefits Realisation

• Tracking and Measuring Benefits: PM3 provides functionality to define, track, and measure project benefits over time. It allows PMOs to map each project to its intended business benefits (such as cost savings, efficiency improvements, or increased revenue) and set measurable targets. Throughout the project lifecycle, PM3 tracks progress against these targets, ensuring that benefits are realised as planned. This helps in monitoring whether the expected value is being delivered and allows PMOs to adjust strategies if benefits are at risk.

• Benefits Reporting and Visibility: PM3 offers comprehensive benefits reporting through dashboards and detailed reports. It gives stakeholders a clear view of both realised and projected benefits across all projects and programs. By providing transparency into how projects contribute to the organisation’s strategic goals, PM3 ensures that PMOs can communicate the impact of their projects on project delivery, helping to align ongoing work with the broader business objectives. This visibility aids in making informed decisions about prioritising and adjusting projects to maximise benefits.

Collaboration and Communication

• Centralised Information Sharing: PM3 acts as a single source of truth for all project- related data, enabling team members, stakeholders, and PMOs to access and share project updates, documents, risks, and decisions in one platform. This centralisation fosters better communication across teams, ensuring that everyone is working with the most up-to-date information and reducing the likelihood of miscommunication or duplicated efforts.

• Automated Notifications and Updates: PM3 facilitates communication by providing automated alerts, notifications, and status updates to relevant stakeholders. Whether it’s tracking milestones, risks, or changes, PM3 ensures that key team members are informed in real time, promoting timely discussions and collaboration. This feature enhances responsiveness and ensures that important issues are addressed promptly.

Risk and Issue Tracking

• Centralised Risk and Issue Logging: PM3 provides a centralized platform for logging, categorizing, and tracking risks and issues across all projects. It allows PMOs to document each risk or issue, assign ownership, set severity levels, and define mitigation or resolution actions. This structured approach ensures that risks and issues are consistently managed, visible to all stakeholders, and addressed in a timely manner, ultimately supporting effective project delivery.

Data Security

• Protect your project data: PM3 has robust and comprehensive security features that align with industry best practices and compliance standards. It offers advanced encryption for data at rest and in transit, rigorous access controls, and detailed audit trails to track user activity and changes. Our ISO27001 and Cyber Essentials Plus accreditations demonstrate our dedication to the security of our customer’s data.

Change Management

• Change Request Tracking and Documentation: PM3 provides a structured process for logging and managing change requests. It allows PMOs to capture detailed information about each change, including the reason for the change, its impact on the project scope, budget, and timeline, and the stakeholders involved. This documentation ensures that all changes are recorded systematically and can be reviewed and approved based on their impact, thereby maintaining control over project modifications.

• Impact Analysis and Approval Workflow: PM3 facilitates impact analysis by evaluating how proposed changes will affect various project elements such as costs, schedules, and resources. It supports an approval workflow where changes must be reviewed and approved by the appropriate stakeholders before implementation. This structured approach helps ensure that changes are thoroughly vetted and managed, reducing the risk of unintended consequences and ensuring alignment with project goals and objectives, enhancing project delivery.

Challenge The Status Quo

• PM3 is a complete PPM ecosystem that is ideal for construction-based change management and transformation projects. Easy to use, fully customizable, and with deep integrations, you can deliver your projects your way while enhancing project delivery. With our in-house development team constantly refining existing workflows and developing new ones to better support industry needs, BestOutcome is a company that is one to watch.

• Serving as a central hub for tracking project benefits, integrating with BI tools for advanced analytics, and support for both Agile and Waterfall methodologies with customisable reporting. PM3 enhances resource management, optimises collaboration through centralised information sharing and automated notifications, and streamlines risk and issue tracking. Its structured approach to change management, combined with automated reporting, enables project managers to focus on project delivery and strategic goals,