A recent client of ours who had been using PM3, our Project, Portfolio Management (PPM) tool, complained that some project managers did not want to use a PPM tool as they did not see what benefit they got.
Virtually every PPM vendor gets this response at some stage. I’d like to explain why this comment is often made and how you can ensure that your investment in a PPM tool is not wasted.
First, I do have some sympathy for this project manager complaint if the PPM tool that is being used in merely a web reporting tool. For these types of tools, the project manger is often keying in information into his planning software and then re-keying this information into the web reporting tool. In this situation, the project managers may have a point.
However if we look at a proper PPM tool like PM3 which has real functionality (planning, resource management, portfolio planning, etc), the reason for not wanting to use a PPM tool is less justifiable. In our experience the reasons why a project manager does not want to use a PPM tool are:
So, if we assume that you have implemented a PPM tool that is fit for purpose and not just a web reporting tool, how can you ensure that project managers embrace your PPM tool rather than finding reasons not to use it.
Having implemented PM3 in many organisations, we have found that the following approach is successful in ensuring that project managers embrace their PPM tool.
A PPM tool can be a big investment for any organisation and it is important that this investment has a good payback and the money is not wasted. This is why some of the change management activities listed above are not one-off initiatives but should be repeated to ensure that the project managers continue to use the PPM tool so that your organisation continues to benefit from the PPM investment.
For more information on PM3 and how we have implemented it for clients please contact email@example.com.
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